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[A default letter is provided here which indicates your acceptance of the business's offer. If you wish, you may update it before sending it.]
Revdex.com:
I have reviewed the offer made by the business in reference to complaint ID ***, and find that this resolution would be satisfactory to meI will wait for the business to perform this action and, if it does, will consider this complaint resolvedIf the company does not perform as promised I can get back to you at: ***
Regards,
*** ** *** ** *** ***

Dear Revdex.com,Please respond back to this email that the complaint response has been entered. Regarding: Case Number *** Thank you for contacting us and allowing us an opportunity to address formally your concerns. It is our commitment at Home Care Delivered to provide the very best products and service to all of our customers. We sincerely apologize that we failed to meet your expectations in that regard. We appreciate your business, and the second chance to regain your trust. We take customer complaints seriously and have conducted a step by step review of your order. We have identified some areas of improvement within our internal processes, and we are implementing those changes to ensure that a situation such as yours does not occur again. We appreciate your candor in expressing your frustration. Our goal is to rectify any gaps in customer service and fix them.The *** *** *** was shipped to you on January 26, 2018. We are unsure of the specific circumstances of the delivery; however, based on the information we received from UPS (Tracking # ***), the order was “Refused” with an additional notation that the recipient determined this product order was late and refused the delivery.After the shipment refusal, we identified a number of errors that prevented us from acting on your returned order. Under circumstances, we would have contacted you immediately to determine your product needs and taken any necessary actions to ensure your order was to your satisfaction. Unfortunately, miscommunication among our staff forced you to call us several times to try to learn the status of your order. We apologize for the frustration and inconvenience we caused. Please know that this is not typical of the level of service we provide. While the overall process did not meet your initial satisfaction, we are pleased that you continued to allow us to serve you and regain your trust. We are pleased that you have received your *** *** ***. Please contact me personally if the pump does not meet your needs.At Home Care Delivered, our commitment is to provide a high level of service excellence in the delivery of quality medical supplies. Sincerely,Linda H***Chief Customer Operations OfficerWork Phone ***-***-***

Regarding Case Number [redacted], we have reviewed the customer’s orders and concerns as stated in her complaint and will address her desired settlement. Home Care Delivered, Inc. (HCD) is a national supplier of durable medical equipment.  Virginia Medicaid, through the Department of Medical...

Assistance Services (DMAS), has contracted with Home Care Delivered to be their sole source provider of incontinence products for their Members.  This customer has been ordering supplies from Home Care Delivered since October 2014.  During this timeframe she has received a total of 58 orders, including 18 product sample orders.  We have assisted the customer on multiple occasions with product changes and have even obtained special approval from the Department of Medical Assistance Services for the customer’s supply requests that are not part of the normal product offering for Virginia Medicaid Members. We take customer complaints seriously and have addressed the customer’s specific concerns below. Desired Settlement of Concerns:  Replacement of Depend pull-ons. The customer received briefs from October 2014 to April 2016.  At that time, she requested samples of available pull-ons. Between May 2016 and July 2016, she received a total of 10 different product samples of pull-ons, bladder control pads and booster pads. On July 29, 2016, she requested to switch from briefs to pull-ons, so we shipped her an order of pull-ons. In August 2016, the customer contacted HCD requesting that she switch back to briefs.  We sent samples to the customer.  However, she did not find any of the samples to her liking. She requested we send her a Depend brand retail product, which is not offered by Virginia Medicaid to their Members.  HCD worked directly with DMAS for special approval to send the Depend product to the customer.  The product was sent to her on September 13, 2016 with her approval. In September 2016, the customer contacted HCD asking for Depend Extra Absorbency Pull-Ons.  Again, we worked directly with DMAS for special approval.  The approval from DMAS was received on 10/14/2016 and we are awaiting authorization from the customer to ship the order.     Requested products be returned to the company and insurance credited back for the products that did not work. The customer contacted HCD on 5 separate occasions in the past 12 months, to return products which had been requested by her.  Returns were processed on 10/13/16, 9/26/16, 8/29/16, 12/3/15 and 10/13/15.  It is HCD’s policy to reimburse the customer’s insurance for the returned products when requests are received within 30 days of the product ship date.  When the customer asked for the product to be picked up, we informed her to either discard the unused products or donate them.  3 packages left depend now because companies refusal to take me serious. HCD takes all customer concerns seriously.  Our goal is to fully understand each of our customer’s medical condition and special needs to provide them with right products that match their needs.  We assessed her condition and have sent her various products in an attempt to meet her medical needs.  HCD has recommended the right products to support her needs and have sent samples of the products and full 30 day orders upon her authorization to do so.  We have changed her products multiple times at her request and have worked directly with Virginia Medicaid to send products that are not normally a part of the Virginia Medicaid product offering. The Company to send UPS at their expense to pick up ASAP.  The products been waiting under the carport since September 24th. We informed the customer to discard or donate the products the customer request to be returned.  She requested that HCD remove the products from her carport.  On October 6, 2016 per the customer’s request, Home Care Delivered, issued call tags to have items retrieved from her property at no expense to her or the insurance provider.  UPS arrived to pick up the products.  However, UPS felt they were not boxed and therefore would not pick them up.  As soon as I was approved emailed and called Home Care Delivered, I was sent briefs not pull ups. I only asked for one box.  Our goal is to provide all customers with exceptional customer service and products.  Based on conversations with our Customer Service Manager she agreed that she would be willing to try briefs and they were sent under her authorization.  When she notified us that briefs would not work for her, we credited them back to her insurance and asked that any remaining product be discarded or donated. They sent me the rest of the products without my authorization. Our process before shipping any orders to our customers is to provide a complete review of the order.  That review includes the products being shipped and the quantity.  We will not ship any products unless our customer has authorized us to do.  We also provide them with the dates the product are scheduled to ship and the estimated time that they will be delivered to their home. Then the booster attend pads October first week didn't work. Many of our customers have found this product to provide added absorption protection when used in conjunction with their briefs and pull-ons. This product was included with the items that are being credited back to her insurance. I want my 6 washable pads Medicaid. Virginia Medicaid allows Members to be sent 6 reusable underpads (washable pads) every 12 month.  Our records indicate that she was shipped 6 reusable underpads on October 22, 2015.  Our Customer Service Manager has assured her that she will be eligible to be sent another order of 6 reusable underpads on October 23, 2016. I don’t want to deal with Terri D[redacted] or Mr. W[redacted]. I want to deal with Denise she won my business going on almost two years. We strive to provide excellent service to all our customers.  Our team of customer service representatives are professional and trained to recommend products based on information customers provide regarding their medical condition.  Terri D[redacted] is our Clinical Directer and is a Registered Nurse and Board certified in Wound, Ostomy and Continence Specialties.  Terri has attempted to reach out to the customer on several occasions through phone messages to see how she can assist the customer with her medical supply needs. The products work I will authorize more. Troubleshoot. Thank It is our goal to provide our customers with right products to support their medical conditions.  We take great pride in what we do and in satisfying our customer.  Our Clinical Directer will continue to reach out the customer to see what additional support is needed.   In summary, Home Care Delivered has made every attempt to accommodate this customer’s requests and has gone so far as to involve the Department of Medical Assistance Services in approving special product needs. Regards, Linda H[redacted]
 
[redacted] [redacted]

Revdex.com:
I have reviewed the offer and/or response made by the business in reference to complaint ID [redacted], and have determined that this proposed action would not resolve my complaint.  For your reference, details of the offer I reviewed appear below.This response is unacceptable for the following reasons.1. It is from a Trainer.  I was expecting to hear from someone higher up, such as a VP for Quality Control.  Higher management needs to know about customer problems.2. I don't accept the explanation of why the Documents section was unable to contact my physician's office after 4 phone calls, and has still not obtained the authorization.  On Tuesday, Oct 6, I was transferred to [redacted] in Documents.  [redacted] was very sympathetic and offered to call my Dr's office.  Within 15 minutes [redacted] called me back to say she had contacted the office and another fax authorization was being sent.  This one also was lost by HCD, as I called Wed, Thur, & Friday getting various responses, e.g. Documents has a "ton of faxes" from all over the country and can't say if my authorization was among them.  HCD needs to investigate why this is happening.3. Laying the blame on my Dr's office is unacceptable when I gave evidence that there is a problem in the HCD Documents section.4.  I need a reliable supplier of ostomy supplies.  This response from HCD does not give me confidence that they are willing to investigate a problem that caused difficulty to a long-time (10 years) customer.
Regards,
[redacted]

Regarding: Case Number [redacted]The complaint we received on October 23,
2015 described the frustrations our customer experienced ordering medical
supplies with Home Care Delivered.  We reviewed phone calls and medical documents
pertaining to his supply order.  Our assessment reveals...

that the level of
customer service he received does not meet the standards of quality service that
we set for ourselves.  That is not the experience we want to provide to our customers. Be
assured that our Leadership Team will address these service
issues.Please accept our sincerest apology for the
poor experience he had in regard to his supply order.  It was inconsistent with
the high quality customer service that our team strives to deliver, and was not
representative of our core values as a company.It may be helpful to explain the reasons for
the delay in processing his order.  His insurance has specific requirements for
documentation of medical necessity that a supplier must adhere to when selling
supplies.  HCD requested the documentation required by Medicare
from the physician’s office on September 9, 2015.  We contacted
the physician’s office four times and, unfortunately, did not receive the
completed document back before his call to reorder supplies on October 6,
2015.  As of today, we have not received the necessary documentation and will
continue to call the physician’s office for its return. Our customer’s supplies
require not only a physician’s prescription, but documentation in his
physician’s records that the supplies are medically necessary, as defined by
Medicare.  That is the explanation for the delay, but it is not
an excuse for our failure to better inform him as to what the delay
was.  Nor is it an excuse for the poor customer service experience he had. We thank him for informing us of his
experience.  We
appreciate hearing from our customers, even when the feedback indicates we have
fallen short, as this identifies areas which we can improve.  At Home Care
Delivered, our commitment is to provide a high level of service excellence in
the delivery of quality medical supplies.  We apologize
for failing to deliver that experience to our customer.  Sincerely,[redacted]

Thank you for alerting us to Ms. [redacted]'s complaint.  Please let her know that we take her complaint very seriously and are in the process of researching all of the issues described.  We are sorry that she experienced anything other than excellent customer service from Home Care...

Delivered.  We will follow up with a formal response at the completion of our research.